Use id ordering

pyproject.toml

@@ -28,7 +28,7 @@ dependencies = [
   #          Only patch versions are guaranteed to not introduce breaking changes.
   "django~=5.2.5",
   "django-allauth[mfa,socialaccount]~=65.12.1",
-  "django-auditlog~=3.4.1",
+  "django-auditlog~=3.3.0",
   "django-cachalot~=2.8.0",
   "django-celery-results~=2.6.0",
   "django-compression-middleware~=0.5.0",
@@ -47,7 +47,7 @@ dependencies = [
   "faiss-cpu>=1.10",
   "filelock~=3.20.0",
   "flower~=2.0.1",
-  "gotenberg-client~=0.13.1",
+  "gotenberg-client~=0.12.0",
   "httpx-oauth~=0.16",
   "imap-tools~=1.11.0",
   "inotifyrecursive~=0.3",
@@ -60,7 +60,7 @@ dependencies = [
   "llama-index-llms-openai>=0.3.38",
   "llama-index-vector-stores-faiss>=0.3",
   "nltk~=3.9.1",
-  "ocrmypdf~=16.13.0",
+  "ocrmypdf~=16.12.0",
   "openai>=1.76",
   "pathvalidate~=3.3.1",
   "pdf2image~=1.17.0",
@@ -91,7 +91,7 @@ optional-dependencies.postgres = [
   "psycopg[c,pool]==3.2.12",
   # Direct dependency for proper resolution of the pre-built wheels
   "psycopg-c==3.2.12",
-  "psycopg-pool==3.3",
+  "psycopg-pool==3.2.7",
 ]
 optional-dependencies.webserver = [
   "granian[uvloop]~=2.5.1",
@@ -126,7 +126,7 @@ testing = [
 ]
 
 lint = [
-  "pre-commit~=4.5.1",
+  "pre-commit~=4.4.0",
   "pre-commit-uv~=4.2.0",
   "ruff~=0.14.0",
 ]

src-ui/src/app/components/common/edit-dialog/workflow-edit-dialog/workflow-edit-dialog.component.spec.ts

@@ -252,7 +252,7 @@ describe('WorkflowEditDialogComponent', () => {
     expect(component.object.actions.length).toEqual(2)
   })
 
-  it('should update order and remove ids from actions on drag n drop', () => {
+  it('should update order on drag n drop', () => {
     const action1 = workflow.actions[0]
     const action2 = workflow.actions[1]
     component.object = workflow
@@ -261,8 +261,6 @@ describe('WorkflowEditDialogComponent', () => {
       WorkflowAction[]
     >)
     expect(component.object.actions).toEqual([action2, action1])
-    expect(action1.id).toBeNull()
-    expect(action2.id).toBeNull()
   })
 
   it('should not include auto matching in algorithms', () => {

src-ui/src/app/components/common/edit-dialog/workflow-edit-dialog/workflow-edit-dialog.component.ts

@@ -1283,11 +1283,6 @@ export class WorkflowEditDialogComponent
     const actionField = this.actionFields.at(event.previousIndex)
     this.actionFields.removeAt(event.previousIndex)
     this.actionFields.insert(event.currentIndex, actionField)
-    // removing id will effectively re-create the actions in this order
-    this.object.actions.forEach((a) => (a.id = null))
-    this.actionFields.controls.forEach((c) =>
-      c.get('id').setValue(null, { emitEvent: false })
-    )
   }
 
   save(): void {

src/documents/migrations/1076_workflowaction_order.py

@@ -0,0 +1,28 @@
+# Generated by Django 5.2.7 on 2026-01-14 16:53
+
+from django.db import migrations
+from django.db import models
+from django.db.models import F
+
+
+def populate_action_order(apps, schema_editor):
+    WorkflowAction = apps.get_model("documents", "WorkflowAction")
+    WorkflowAction.objects.all().update(order=F("id"))
+
+
+class Migration(migrations.Migration):
+    dependencies = [
+        ("documents", "1075_alter_paperlesstask_task_name"),
+    ]
+
+    operations = [
+        migrations.AddField(
+            model_name="workflowaction",
+            name="order",
+            field=models.PositiveIntegerField(default=0, verbose_name="order"),
+        ),
+        migrations.RunPython(
+            populate_action_order,
+            reverse_code=migrations.RunPython.noop,
+        ),
+    ]

src/documents/models.py

@@ -1295,6 +1295,8 @@ class WorkflowAction(models.Model):
         default=WorkflowActionType.ASSIGNMENT,
     )
 
+    order = models.PositiveIntegerField(_("order"), default=0)
+
     assign_title = models.TextField(
         _("assign title"),
         null=True,

src/documents/serialisers.py

@@ -2577,7 +2577,8 @@ class WorkflowSerializer(serializers.ModelSerializer):
                 set_triggers.append(trigger_instance)
 
         if actions is not None and actions is not serializers.empty:
-            for action in actions:
+            for index, action in enumerate(actions):
+                action["order"] = index
                 assign_tags = action.pop("assign_tags", None)
                 assign_view_users = action.pop("assign_view_users", None)
                 assign_view_groups = action.pop("assign_view_groups", None)
@@ -2704,6 +2705,16 @@ class WorkflowSerializer(serializers.ModelSerializer):
 
         return instance
 
+    def to_representation(self, instance):
+        data = super().to_representation(instance)
+        actions = instance.actions.order_by("order", "pk")
+        data["actions"] = WorkflowActionSerializer(
+            actions,
+            many=True,
+            context=self.context,
+        ).data
+        return data
+
 
 class TrashSerializer(SerializerWithPerms):
     documents = serializers.ListField(

src/documents/signals/handlers.py

@@ -781,7 +781,7 @@ def run_workflows(
 
         if matching.document_matches_workflow(document, workflow, trigger_type):
             action: WorkflowAction
-            for action in workflow.actions.all():
+            for action in workflow.actions.order_by("order", "pk"):
                 message = f"Applying {action} from {workflow}"
                 if not use_overrides:
                     logger.info(message, extra={"group": logging_group})

src/documents/workflows/utils.py

@@ -20,9 +20,6 @@ def get_workflows_for_trigger(
     wrap it in a list; otherwise fetch enabled workflows for the trigger with
     the prefetches used by the runner.
     """
-    if workflow_to_run is not None:
-        return [workflow_to_run]
-
     annotated_actions = (
         WorkflowAction.objects.select_related(
             "assign_correspondent",
@@ -105,10 +102,25 @@ def get_workflows_for_trigger(
         )
     )
 
+    action_prefetch = Prefetch(
+        "actions",
+        queryset=annotated_actions.order_by("order", "pk"),
+    )
+
+    if workflow_to_run is not None:
+        return (
+            Workflow.objects.filter(pk=workflow_to_run.pk)
+            .prefetch_related(
+                action_prefetch,
+                "triggers",
+            )
+            .distinct()
+        )
+
     return (
         Workflow.objects.filter(enabled=True, triggers__type=trigger_type)
         .prefetch_related(
-            Prefetch("actions", queryset=annotated_actions),
+            action_prefetch,
             "triggers",
         )
         .order_by("order")

src/paperless_ai/tests/test_chat.py

@@ -11,12 +11,14 @@ from paperless_ai.chat import stream_chat_with_documents
 @pytest.fixture(autouse=True)
 def patch_embed_model():
     from llama_index.core import settings as llama_settings
-    from llama_index.core.embeddings.utils import MockEmbedding
 
-    mock_embed_model = MockEmbedding(embed_dim=8)
-    llama_settings.Settings.embed_model = mock_embed_model
+    mock_embed_model = MagicMock()
+    mock_embed_model._get_text_embedding_batch.return_value = [
+        [0.1] * 1536,
+    ]  # 1 vector per input
+    llama_settings.Settings._embed_model = mock_embed_model
     yield
-    llama_settings.Settings.embed_model = None
+    llama_settings.Settings._embed_model = None
 
 
 @pytest.fixture(autouse=True)